Speaking at the 2016 AIANYS Design Conference

Thank you for presenting at the 2016 AIANYS Design Conference. The information found on this page will assist you in preparing your presentation in accordance with AIA CES Guidelines. Please e-mail a copy of your Powerpoint to clongobardi@aianys.org no later than September 2. You must use the template found here (link to http://www.aianys.org/wp-content/uploads/2016/08/2016-Speakers-PowerPoint-Template.pptx). The template includes required slides.

You can access our informational webinar for speakers here.


Guidelines for Preparing Handouts

While you are not required to do so, handouts can enhance your presentation.  Speakers are responsible for obtaining appropriate permission to reprint all copyrighted materials.  AIA/CES requires that one copy of your visual presentation be submitted to AIANYS by the deadline for review of AIA/CES guidelines. If received by the deadline date in pdf form, handouts will be posted online for duplication by the registrant.


If you have more than one speaker for your program, please coordinate with co-presenters before submitting the session handouts to avoid unnecessary repetition of content.


In accordance with AIA sustainability guidelines, AIANYS does not duplicate handouts, but will provide them digitally to all participants registered one week out from the conference. 



Layout:  8 1/2” x 11”, black and white only

Format:  Microsoft Word or Adobe PDF only (convert all Mac files)


PowerPoint Presentations as Handouts:  Three (3) slides per page and white space for note-taking

Font:  Sans serif (Arial), 10 point minimum



90 minute seminar:  Maximum of 5 pages

180 minute workshop:  Maximum of 15 pages



Your handout should correspond to the sequence of your presentation and include:

Program Outline:  Preferable no longer than one page; with a summary and the learning objectives (what the participants can expect to get from the session).

Text:  Includes the main ideas and content of your presentation, including charts, tables, graphics, etc. You may use your PowerPoint presentation as your handout, but print using the “handouts” format, three slides per page.  Make sure it is legible.  What reads well when projected on a screen is not necessarily legible as a handout.


If you will be using your PowerPoint presentation as a handout, be sure to print three (3) slides per page and white space for note taking.


A room block for the AIANYS Design Conference has been reserved at the Saratoga Hilton.

Conference Room Rate:



Saratoga Hilton
534 Broadway
Saratoga Springs, NY 12866

(518) 584-4000

Click here to book your room at this special rate before August 28.

For a full listing of events, attractions, dining and more, visit www.saratoga.com and for those who are on the go, download the Saratoga App for an enhanced experience on-the-go at http://www.saratoga.com/app/

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